Important Notices for the Presenters

 

 

 

Fishery-Aquatic GIS Research Group (Organizer)

 

C/o Environmental Simulation Laboratory

2F, Noble Build., 2-4-1, Arajuku, Kawagoe-City, Saitama, Japan 350-1124

E-mail:  aco20320@par.odn.ne.jp

 

 

 

[Cancellation]

 

If you decided to cancel your presentations , please urgently let us know by e-mail.

 

[Programs]

 

The symposium program is available at http://www.esl.co.jp/Sympo/2nd/sympo18_1.htm.  Please check it and if you need to change, inform us urgently by e-mail.

 

[Symposium Proceedings]

 

Those who make a presentation (oral, poster or PC demonstration) and who wish to submit a full paper for the Symposium Proceedings (to be published by Fishery/ Aquatic GIS Research Group), should send a full paper to the Convener by 1 October, 2002. Papers will be peer reviewed by two referees. If the paper is then accepted, it will be checked by professional editors before formal publication. The Proceedings will be published by the end of 2003. Guidelines for the full papers are available on our web site (http://www.esl.co.jp/Sympo/2nd/sympo15_1.htm). We encourage all the presenters to submit the full papers as the first Proceedings have been widely circulated in more than 40 countries and have been rated as a high-standard publication.

 

[Oral Presenters]

 

Those who plan to use OHP sheets or Power Points, try to use larger & clear fonts, so that all audiences can understand your presentation more effectively and easily.

 

IMPORTANT NOTE

 

We will prepare the PC and OHP projectors (35 mm projector will not be prepared). We use one common PC (DOS/WINDOW based machine) and we don’t accept to bring your own PCs as it will take time to change another PC in each presentation, which usually disturb the symposium schedule from the experiences we had in the past.

 

If you use the Power Points or other computer files for your presentation, please send these files by e-mail in advance by 31 August TO THE CONVENER at tnishida@affrc.go.jp, BUT DO NOT SEND TO the Organizer’s e-mail address. Or you can send CD-ROMs by the express mail by 31 August to the Organizer (its postal address is indicated in the top) or bring files or CD-ROMs to the Secretarial office (Room A71, ARTS BUILDING, University Sussex) by 9AM, Sept. 3 (Tuesday). Then, we pre-check and pre-install these files into one common PC to be used in the Oral Sessions.

 

For those to use Macintosh based Power Points or files, please pre-check if the files can be used and valid for the WINDOW based PCs. Then, send the files to us. We appreciate your extra works.

 

If you don’t provide us computer files in advance, you can not use PC projectors in your oral presentations. Hence, in such case, please bring the OHP sheets for your presentations.

 

As we have very tight schedule in the Oral Sessions, it is strongly requested that oral presenters complete their presentation (including questions and answers) in 20 minutes (15 minutes for the talk and 5 minutes for questions/answers as standard). We will assign the time keeper who will make notices of the 15 minutes by ringing one bell and 20 minutes by two bells. You must stop at the second bells. Otherwise the Symposium schedule cannot be well managed and presenters later in the day will be in trouble. Further, more detailed discussion of the papers can be conducted outside of the conference rooms and also for this purpose, we have arrange fairly long coffee/ lunch breaks.

 

As 48% of participants are non-native English speakers, both native and non-native speakers are kindly requested to speak and discuss clearly and slowly. All of this provides a challenge for you to get your message across in a succinct and comprehensible style!

 

[For the poster presenters]

We prepare the poster stands and materials to stick your posters to the stands. The size of the poster you will prepare (or print) is in the portrait mode (a maximum of 95cm high by 70cm wide - in the trade they call this A1 size).

 

Preparation of the poster set-up period is 9AM-3PM (Sept. 4) or 9AM-3PM (Sept. 5). And the time to dismantle your posters is 5-5:30PM (Sept. 5).

 

There are two formal Poster Sessions, i.e., 4-5:30PM (Sept. 4) and 3:30-5PM (Sept. 5). The presenters must stay by the posters and explain to viewers during these hours.

[For the PC demonstrators]

We will prepare spaces (desks and chairs) and electrical powers for your PC demonstrations. However, the internet facilities (such as LAN and telephone lines) are not available. There are two formal Demo Sessions, i.e., 4-5:30PM (Sept. 4) and 3:30-5PM (Sept. 5). The presenters must stay and demonstrate your GIS to the visitors and viewers during these hours.