Second International Symposium on
GIS/Spatial Analyses
in Fishery and Aquatic Sciences
(3-6 September, 2002, The University
of Sussex, Brighton, UK)
Guideline for Contributors of
the Formal Papers
for the Symposium Proceedings
1. DEADLINE FOR SUBMISSION OF MANUSCRIPTS (MS)
1
November, 2002. MS submitted after this date will not be accepted.
2. PEER REVIEWS
Your MS will be read by at
least two referees. Acceptance will be determined by the editors based on the
referees’ evaluations. We shall send our decision, the referees’ reports and
any other comments to you as quickly as possible.
3. TEXT GUIDLINES
3.1
Language
English
3.2 Format
Use 10.5 point
font of Times (New) Romans or Century. Type text with double-spacing
throughout, with a margin of 3 cm around (full justified). Use A4 size
paper, one side only.
Page limit: MS
should not exceed 5000 words and also do not exceed 20 pages of double-spaced typescript
including title, abstract, References, Tables, Figures, GIS maps, corresponding
legends and others. A maximum of three GIS color maps can be included and
Tables/Figures should not be in color (see details in Section 5). Please keep
these limits in mind when drafting your MS for submission for review. We will
ask referees to pay special attention to length. Please remove material that is
not strictly related to the symposium theme, omit needless detail of methods
and omit unnecessary Tables, Figures, and References.
For titles,
section headings and subheadings, Tables, Figure legends, and authors’ names in
the text and Reference list: use ordinary upper- and lower-case letters
throughout. Start titles and headings at left margin.
Indicate ranking of section
headings and subheadings with numerals (1, 1.1, 1.1.1). Do not to exceed three
ranks.
Refer in the
text to each Table, Figure or GIS Map included, and cite them in numerical
order. Insert a pencilled note in the margin the first time each is mentioned
(Table / Figure 1,2,3…). Do not incorporate Tables or Figures in the text, but
collect them and append them after the reference list.
3.3
Abstracts and key words
Include an introductory
abstract, preferably in one paragraph of 350 words or less. It should be able
to stand on its own (as when cited in other publications) and accordingly
should not carry footnotes, References to the literature, or unusual
abbreviations. After the abstract, add a list of key words, arranged in
alphabetical order.
3.4
Mathematical notation
Type mathematical
expressions if possible. In the margin distinguish between the letter “l” and
the numeral “1” and between the letters “o/O” and the numeral “0”, i.e. unless
the distinction is apparent from the use of separate characters in the type
front. If symbols are handwritten, spell out Greek letters and other special
notations in the margin the first time they occur.
Use a point, not a
comma (0.75) for decimals. Thousands, millions, etc. are divided by spaces: 2
345 678. In text, type Figures up to 9999 without an extra space. In Tables,
insert spaces: 9 999. For numbers less than unity, place a zero before
the decimal in both text and Tables: 0.34.
In text, signs and symbols
with horizontal bars should be replaced by the solidus, parentheses or other
notation: b/s, (a+b)/s, v(ax2+b). Avoid the use of double indices
and suffixes by rewriting if possible: xn,2, exp(a2).
If a formula or equation set
off from the text cannot fit on one line, show where it can best be broken.
Brackets are used as follows: { [ ( ) ] }. Add instructions in the margin if the usual sequence must be changed (as when particular brackets have a special notational sense and must be retained).
3.5
Units of measurement and technical notation
Follow the ISO Systeme
international d’unites (SI) for units and abbreviations wherever possible. Give
all measurements in the metric system. Note that “tonne” is the metric tonne,
1000 kg. Specify whether “billion” means 109 or 1012. Use
the form gCm-2d-1 rather than gC/ m2/d. Do not
use “‰” with salinity, a dimensionless quantity.
NOTE: s, min, h, d, yr, Chl
a, 14C, 1(litre).
For zoological and botanical
nomenclature, authority for a name need only be given the first time a species is
mentioned, if at all. Note that genus and species names only should be
italicized or underlined to indicate italics: Gadus morhua L., Gadidae,
Ceratium spp., Ceratia.
3.6
Spelling and other conventions
Spelling: Either British
or American spelling may be used if it is consistent throughout the article.
Dates: Day-month-year
(1 May 1991). 1990-1992. 1990/1991.
Names of vessels: RV“Clione”.
NOTE: 0-group, age group,
year class, codend, c.p.u.e., VPA, TACs, ICES.
3.7
References
|
(a) |
In text, References are styled
as follows: Smith (1998) or (Smith, 1998). If there are two authors, give
both names. If there are three or more authors: Smith et al. (1988) or
(Smith et al. 1988). For unpublished material such as personal
communications, give the author’s first initial(s): (F. Fry pers. comm.). |
|
|
|
|
(b) |
The reference list at the end of
the article should be restricted to work already published, or accepted for
publication (in press). Unpublished material, including work submitted to a
journal but not yet formally accepted, should not be included here.
Double-space all entries. |
List entries alphabetically
by the first author’s surname, followed by initials. In cases of multiple
authorship: Fry, F., Plie, I. I., and Soglia, I. Give the names of all authors.
For successive References to the same author, cite the name in full each time;
do not use ibid., dashes, or ditto marks.
Spell out names of journals
in full (do not abbreviate them as formerly nor italicize them). Do not
highlight year of publication or the volume number with parentheses or with
italic or boldface type.
Check all citations in the
reference list against those in the text for perfect correspondence of names
and dates.
Double check the typescript
or printout for the spelling (including accented letters) of proper names and for
the accuracy of article and journal citations, particularly those in languages
other than English.
Examples
(a) Material published in a
journal:
Pares, P., and Britain, B.
1965. Predator-prey behaviour of herring (Clupea harengus albertus).
International Journal of Applied Biology, 24: 132-135.
(b)Material published in a
book:
Havfruek, D.L. 1990.
Ecological implications of genetic mutation. In Studies in
Parthenogenesis, 2nd ed., pp. 282-289. Ed. by F. Ray and O. Lith. Thalassa
Press, London.331pp.
4. TABLES
Type conventional Tables
on separate sheets, and append them after the reference list. Do not
incorporate them in the text of the manuscript other than by reference. Number
Tables with arabic, not roman, numerals. Keep any text Tables brief
enough and do not number them.
Design Tables to fit printed
page. The maximum number of characters across a full page is 100. Allow one
character for a decimal point and at least three characters for spacing between
columns. Do not use vertical lines to separate columns; use extra space
instead. Separate thousands, millions, etc. by spaces before and after a
decimal: 1 111.111 1.
Cite dates in Tables as
day-month-year (31 Jul 1992). Refer to months by name, not number. Abbreviate
all months to three letters without punctuation: Jan, Feb, Mar.
Fill in blank spaces (no
data) with dashes.
Indicate footnotes with
superscript letters: 17a .
5. GIS MAPS AND FIGURES
A maximum of three color GIS
Maps may be submitted. All three maps (max) should fit together in one single
A4 size sheet. Name the GIS maps as Map 1, Map 2 and Map 3 (maximum).
Other non-color Figures may
be submitted as originals or prints, either as line drawings or as half-tone
photographs, prepared to professional standards. Black ink Figures and
photographic prints with clear contrast provide the best reproduction.
Design illustrations so that
only the relevant part of Figures or Maps is included and so that the axes in a
graph do not extend appreciably beyond the data. All the
details---including signs, symbols, and geographical coordinates---should be clear
and sharp.
Symbols should not overlap
each other. Note that the details of many computer-generated drawings,
especially maps with numbers, are illegible when reduced in size for printing.
Text in the Figures
should be in English. Freehand lettering cannot be accepted. Keep the
lettering as uniform and conservative as possible. Capital letters should,
when reduced for printing, range between 2 and 4 mm in height. If press-on
letters are used, they must be burnished, and sprayed if necessary, to prevent
their cracking and peeling off in transit.
Avoid overloading Figures
with text; it is often better to include the information in the figure legends.
Add bar scales to microphotographs and other Figures with high magnification.
If possible, submit the
original drawings or photographs without text, accompanied by a set of
photocopies marked as precisely as possible with the text that the printer
should insert.
Multiple-part Figures
(Figure 1a, b, c, etc.) with a single legend must be pre-mounted on a single
sheet, ready for photographing. If Figures 1a, b, c, etc. are on separate
sheets and will not fit on one printed page, each part must have its own figure
legend (Figure 1a, Figure 1b, Figure 1c, etc.).
Figures that are to be
compared with one another should be drawn or photographed to the same scale
(with matching lettering if relevant) so that they can all be reproduced as a
unit, or reduced by the same factor if necessary, before printing.
Scrutinize all Figures, whether they are
originals or photocopies, for spelling and completeness. Multiple-part Figures
should be marked to accord with the legends, axes labelled, and differentiated
curves furnished with keys. Make sure that the terminology, symbols, and
abbreviations correspond to those used in the text and figure legends.
Number each Figure. Add a
note on the orientation (e.g., Top) if there is likely to be any
misunderstanding. Type figure legends with double-spacing on a separate
sheet or sheets of paper, several to a page (not on the Figures). Avoid using
symbols such as shaded triangles, circles, and boxes of different sizes, or
dotted and dashed lines in the legends. Include such symbols in the Figures
themselves or refer to them in the legends by name.
For legends of GIS maps, you
may include legends within the maps, but they should be clear, sharp and with
large lettering.
6. MS STYLE SUMMARY
Set up the manuscript in the
following order: 1) title, 2) author(s), 3) abstract, 4) key words, 5) name(s)
and address(es) of author(s), plus telephone and telefax numbers and E-mail
address of the senior or corresponding author, 6) core text, 7) acknowledgment
(if needed), 8) reference, 9) appendix (if needed). Use ordinary upper- and
lower-case letters throughout.
- IMPORTANT NOTES -
TIPS FOR STYLES AND FORMATS OF THE MANUSCRIPT
The best references for
styles and formats of the manuscript are the published papers available in the
Proceedings of the First Symposium.
SUBMISSION OF MS
Before submitting your MS,
have it read by an expert colleague (to check interpretation, key References
etc.), an inexpert colleague (to spot unexplained jargon), and if possible
someone whose first language is not English (to ensure that it is easy to
comprehend).
Send your MS in MS/WORD or
WordPerfect by E-mail or air mail to:
Tom Nishida (e-mail: tnishida@affrc.go.jp ).
National Research Institute of Far Seas Fisheries
5-7-1, Orido, Shimizu-City, Shizuoka, 424-8633, Japan
(Note) read carefully.
For Tables, Figures and
color GIS maps, please send in camera ready copies by air mail or in electronic
files such as Excel, BMP files or other forms which can produce good quality
prints. If you send camera ready copies by air mail, affix a label with the
author’s name or write the name lightly in pencil on the back. Do not fold or
roll the Figures.
PROOFS
After your MS is
accepted for publication and modified according to the comments made by
referees, you are requested to send the final draft back to the editors. Then,
editors will make the final checks and will send it to the senior or
corresponding authors for proof with a request that they be read and returned
promptly. Please notify any change of address, or designate a substitute who
will be able to read and correct the proofs. If the proofs are not returned by
the date requested, the Editors of the volume may be asked to assume
responsibility for them.
PUBLICATION
We intend to
publish the Proceedings by March 2005. This will mean tight deadlines and fast
responses from authors, referees and editors. We will publish the Proceedings
from the Fishery/Aquatic GIS Research Group as in the first one.
